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Friday, 22 January 2010

CASTLEMORTON PARISH COUNCIL Draft Minutes of the Meeting of Castlemorton Parish Council held on Thursday 14th January 2010 at the Parish Hall, comm


Angus Golightly (Chairman), Mary Watts, Joan Bedford, Lionel Bartlett, Jerry Fryman, Don Lupton, Beverley Bradshaw

In Attendance:

District Councillor David Watkins

Members of the Public:


There were no members of the public in attendance.

2010/56. Apologies

Apologies were received and accepted from Councillors Bowen and Downs.

2010/57. Declarations of interest

There were no declarations of interest.

2010/58. Minutes of the Previous Meeting

It was RESOLVED that the draft minutes of the meeting of Tuesday 10th November 2009 circulated before the meeting were a true record of that meeting and be signed as such by the Chairman.

2010/59. Matters arising

There were none.

2010/60. Finance Report

a) Payments

It was RESOLVED that the following payments be made:

Cheque no. 639 – AV Brown Replacement Parish Hall Central

Heating boiler £2455.56

Cheque no. 640 – Castlemorton PCC re churchyard

Maintenance £ 350.00

Cheque no. 641 – S. Normington Wages & expenses November £ 95.09

Cheque no. 642 – S. Derbyshire Structural Engineer inspection

Of Parish Hall £ 207.00

Cheque no. 643 – S. Normington Wages & expenses December £ 49.52



b) Current Financial Situation

Income since 10th November


Expenditure since 11th November

Cheque no. 639 – AV Brown Replacement Parish Hall Central

Heading boiler £2455.56

Cheque no. 640 – Castlemorton PCC re churchyard

Maintenance £ 350.00

Cheque no. 641 – S. Normington Wages & expenses November £ 95.09

Cheque no. 642 – S. Derbyshire Structural Engineer inspection

Of Parish Hall £ 207.00

Cheque no. 643 – S. Normington Wages & expenses December £ 49.52



Balance as 14.01.10 - £10,359.96

Unpresented cheques

Cheque no. 643 – S. Normington Wages & expenses December £ 49.52

Available monies as at 14.01.10 - £10,310.44

2010/61. Section 137 Grant

A request had been received asking for support for the maintenance of Hollybush Churchyard. This item was discussed and it was pointed out that members of the public attended both Castlemorton and Hollybush churches, with many Castlemorton Parishioners choosing to be buried at Hollybush church (particularly those who live on the Common). It was therefore RESOLVED that the Parish Council would award a Section 137 Grant to the value of £200.00 in support of this issue, however this was only for the current financial year and any future payments would have to be requested and agreed at subsequent meetings.

2010/62. Budget and Precept Financial Year 2010/11

A draft budget had been circulated to all members of the Parish Council prior to the meeting. It was discussed in details and it was agreed that it represented a fair budget for the coming financial year. It was therefore RESOLVED that the precept for the financial year 2010/11 be kept the same level of £4000 (this has remained unchanged for the past 10 years).

2010/63. District Councillors Report

District Councillor David Watkins was in attendance. He advised the Parish Council that the District Council is also considering its precept for the next financial year and is very aware of the need to keep rises in Council Tax to the minimum.

He advised the Parish Council that the next re-cycling collection system will come into force in April of this year and publicity regarding this issue is do to start soon.

The recent meeting of the Malvern Hills Conservators had discussed the issue of telephone boxes and their removal by BT. Like the Parish Council the Conservators do not wish to adopt the box at Feathers Pitch but do feel that it should be retained as a working box. The Clerk advised Mr. Watkins that the Parish Council had written to MHDC in this regard and agreed that this box should be retained as a working amenity.

DC Watkins raised the issue of the proposed electronic planning process and felt that this would detract from the level of consideration that Parish Councils would be able to give individual planning applications. He felt that Parish Councils should resist this change.

DC Watkins advised that the Highways Department are very busy trying to fill all the potholes in the County, with the recent bad weather adding to their workload. At present there are 11 teams working with 8 further teams to join them. Any potholes needing attention should be reported to Highways through the MHDC Hub.

He also reminded the Parish Council of Rural Rate Relief which is available to rural businesses. The District Council financial part of the relief and with a proportion being supplied by Parish Councils using their powers under Section 137 Grants. He enquired whether this would be of interest to the two public houses within the Parish.

The Parish Council raised the lack of saltboxes within the Parish, in particular at Hollybed Street where the recent icy weather caused an accident. One of the first tasks that the new Lengthsman will carry out is cutting grips in the verges to try and alleviate the flow of water down Hollybed Street to help alleviate this problem in the future.

2010/64. Planning

There had been no planning applications or issues since the last meeting.

2010/65. Correspondence

A comprehensive list of the Correspondence received was circulated prior to the meeting and hardcopies were available for Councillors to review if necessary.

2010/66. Parish Hall Trust

The Parish Hall Trust had met on 1st December and discussed the wish list of improvements to the Parish Hall and the items for inclusion on the grant application.

Since the last Parish Council meeting a Structure Engineer had undertaken a visual inspection of the Hall and had advised that the best course of action regarding the porch was to take down the original structure and build a replacement. Since then Councillor Bartlett had prepared some outline plans that showed a new porch with the inclusion of toilets. Councillor Golightly had obtained an estimate for rebuilding the porch, initially just as a straight replacement and this was estimated at £7300. The inclusion of toilets would add a further £10,000. The issue of replacing the porch and its specification (with or without toilets) was discussed at length. After much discussion it was proposed by Councillor Fryman that the Parish Council should rebuild the porch, making it large enough to accommodate toilets at a later date. This proposal was carried. It was then proposed that the rebuilding of the porch be included in the grant application – this was also carried.

The other items to be included in the Leader Project grant application will be:

Replacement windows – estimated cost £2,500.00

Photovoltaic panels – estimated cost £25,000.00

Lagging of internal walls – estimated cost £10,300.00

It was also agreed that the purchase of the additional land to the rear of the Parish Hall would not be progressed.

Councillor Golightly advised the Parish Council that the date for the submission for ‘Intention to Apply for Grants’ is 5th February 2010, with the latest date for full submission of all information and three quotations for each item being 12th March. This causes some problems as Councillor Golightly is not available for most of February, however the Leader Project will allow some leeway for the submission of this information. This will mean that the Parish Council will not have to wait until the next date for applications, which is in June.

Councillor Lupton provided the Parish Council with the latest information regarding the installation of the Photovoltaic panels on the roof of the Parish Hall. He advised that they should generate 5.4Kw peak and the Parish Council would have to apply for the Planning Permission as they are to be sited on a public building (not required for domestic installation).

2010/67. Lengthsman Scheme

Councillor Golightly is in touch with Jeremy Moore who works as Lengthsman to Welland Parish Council with the idea that he should work for Castlemorton Parish Council for half to one day per month. The Clerk has obtained all the necessary paperwork from the Co-ordinator at Worcestershire County Council. Councillor Golightly will progress with Mr. Moore.

2010/68. Any Other Business/Items for the next Meeting

· Items for the next meeting – Parish Hall Trust, Employment of a Lengthsman

· Any further agenda items should be advised to the Clerk prior to the next meeting.

2008/55. Next Meeting

It was RESOLVED that the next meeting will be held at 7.30 pm on Thursday 11th March 2010 in the Parish Hall.

There being no other business, the meeting closed at 10.00 pm.

Monday, 4 January 2010

Castlemorton Gardening Club

The next meeting of Castlemorton Gardening Club will be a garden visit to Hope End House, near Ledbury. This will be on Thursday, 15th July at 7.30pm. This beautiful five acre garden surrounds the childhood home of Elizabeth Barrett Browning. Wine and nibbles will be provided, so let's hope for a fine evening. All are welcome to come but please note that parking is limited.