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Tuesday, 30 June 2009

Draft Minutes of the Meeting of Castlemorton Parish Council held on Tuesday 16th June 2009


at the Parish Hall, commencing at 7.30 p.m.

Present: Angus Golightly (Chairman), Mary Watts, Bill Bowen, Joan Bedford, Lionel Bartlett, Jerry Fryman, Beverly Bradshaw, Don Lupton
In Attendance:
District Councillor David Watkins
Members of the Public:

There were no comments from the General public.

2009/14. Apologies

Apologies were received and accepted from Councillors Downs and District Councillor Wells.
2009/15. Declarations of interest

There were no declarations of interest.
2009/16. Minutes of the Previous Meeting

It was RESOLVED that the draft minutes of the meeting of Thursday 7th May 2009 circulated before the meeting were a true record of that meeting and be signed as such by the Chairman.

2009/17. Matters arising

Post Boxes – the Clerk had requested that the damaged Post box at the junction of New Road/Gullett road be removed and had been informed that a works order for this had been placed. However, Councillor Golightly has since removed the damaged box.

2009/18. Finance Report

a) Payments

It was RESOLVED that the following payments be made:

Cheque no. 628 – SN Wages May £116.56
Current Financial Situation
Income since 7th May


Expenditure since 7th May

Cheque no. 628 – S Normington Wages May £116.56



Balance as 15.06.09 - £12,420.57
Unpresented cheques:

Cheque no. 628 – SN Wages May £116.56 _____


Monies available as at 15.06.09 - £12,304.01

Further investigation by the Clerk regarding a Lloyds TSB deposit account had established that the £10,000 would have to be locked up for a minimum of 6 weeks at a rate of 0.6%. After discussions the Parish Council felt that as work was due to commence on the Parish Hall, it would not be sensible to open such an account with restrictions on access for such a low rate of return. It was RESOLVED that the Clerk should investigate other instant access deposit accounts with the major UK banks.

2009/19. District Councillor Report

District Councillor reported on the following items;

Flooding – the consultant BWB have issued Stage II of their report into flooding issues within the district, a summary of which will be available on the Malvern Hills District Council (MHDC) website. A new facilitator will be appointed to carry out the actions highlighted by the report. Councillor Golightly expressed his concerns about the content of the report as he felt it was unsatisfactory with regard to the criteria chosen to select the areas of improvement/work. He will visit the MHDC hub and view a copy of the report.

Green waste collection service – this service was introduced in April and has proved very popular with 1100 households joining the scheme.

Curb side Waste Collection – Councillor Watkins advised that the Public Consultation report into all of the aspects of waste collection had been produced and was due to be circulated to all members of District Council. However, he could advise that the committee had listened very carefully to the wishes of the public and that weekly collection would continue. From April 2010 there would be collection of one recycling sack, containing all recyclable items and one black sack for residual waste. However, he did point out that as a District we need to increase our recycling rate from 27% to 34% by 2014. Information on what items can be placed in the recycling sack will be circulated prior to April 2010.
2009/20. Planning

a) The following report of planning applications received or decided since last meeting was noted.
Number Description Address Status

09/00428/FUL Replacement of mobile home Damson Tree Southern Area

Lodge Planning Committee 17th June

09/00433/FUL Proposed extension of Hollybed Farm MHDC

agricultural building House approval
09/00477/FUL & Conversion of redundant barns Walk Farm PC approval

09/00478/LBC to 3 residential units Castlemorton

09/00617/FUL Bedroom extension. Demolition Badgers Sett PC objection
of lean to structure and replace. Morton Green
Alteration to stable roof line and
Provision of double opening doors.
Change of use of land to private equestrian.

b) Concern was expressed regarding the garage and workshop being built at the Hamptons, Hollybed Street. Even though it was felt that the building work was permissible under ‘Permitted Development’ it was RESOLVED that the Clerk should write to the Planning Department to check, with particular regard to the window in the workshop that looks over the neighbouring property.

2009/21. Correspondence
A comprehensive list of the Correspondence received was circulated prior to the meeting and hardcopies were available for Councillors to review if necessary.

2009/22. Parish Hall Trust
Councillor Watts reported that it is hoped that building work on the toilets and repairs to the porch will commence in the next 6 weeks. She has also organised for a Community Service Volunteer to tidy up the front of the Hall. Also from feedback received from a recent booking at the Hall it has been suggested that that bins are moved from the front of the Hall by the entrance to the Bar entrance and that an improved bin for smokers should be provided.
A lengthy discussion then took place regarding other ideas for improving the Hall, these included:
Replacement windows to the front of the Hall – Councillor Bedford has received a quote to replace the existing windows with PVCu, which would help retain heat within the Hall. The pros and cons of the visual appeal of PVCu windows was discussed and whether some type of secondary glazing would be more suitable. It was RESOLVED that Councillors Fryman and Bartlett would assist Councillor Bedford in obtaining alternative quotes.
Purchase of additional land around hall – Councillor Golightly has organised a meeting with the owner of the land surrounding the Hall to discuss ideas. He will report back on progress at the next Parish Council meeting.
Central heating boiler – Councillor Bedford expressed concerns about the boiler and suggested that is may need to be replaced. It was RESOLVED that the boiler should be serviced and no decision made regarding a replacement until after the Environmental Forum and investigation into grants.
Energy efficiency – Grants for improving the energy efficiency of the Hall are available, but the forms are not yet available. Once these are obtained the Parish Hall trust will consider all ideas for improving the energy efficiency of the Hall, including new windows, dry-lining the Hall and a new boiler, plus any other items which are put forward as a result of the forthcoming Environmental Forum.
A working party will be formed to look at the Energy Efficiency grants and how the Parish Hall Trust can take advantage of them.

2009/23. Broadband
Councillor Fryman has contacted Joel Killer, the Economic Development Officer at MHDC, regarding the problems with Broadband within the Parish. Mr. Killer has advised that BT recommend at BT-i plate, which can help broadband reception.

2009/24. Big Chill
Notices advertising this event and how to apply for tickets have been posted around the Parish. The closing date for applications is 16th July. Ticket allocation will take place at 6.30 pm on the Friday 17th.

2009/25. Environmental Forums
The next environmental forum will discuss ideas which could make the running of the Parish Hall much more economic and environmentally friendly. This will take place on 1st July at 7.30pm in the Parish Hall. Notices advertising this forum will be posted around the Parish.

2009/26. Footpaths Warden
As Footpaths warden Councillor Golightly has received a list of actions from Worcestershire County Council. He advised the Parish Council that he is working his way through them, but may well miss some of the deadlines stipulated..

2008/27. Any Other Business/Items for the next Meeting
Items for the next meeting – Parish Hall Trust
Any further agenda items should be advised to the Clerk prior to the next meeting.

2008/28. Next Meeting
It was RESOLVED that the next meeting will be held at 7.30 pm on Thursday 10th September 2009 in the Parish Hall.

There being no other business, the meeting closed at 10.00 pm.

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