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Wednesday, 19 November 2008

Draft Minutes of the Meeting of Castlemorton Parish Council held on 6th November 2008

Present: Angus Golightly (Chairman), Mary Watts, Lionel Bartlett, Don Lupton, Joan Bedford, Bill Bowen, Jerry Fryman

In Attendance: -
Members of the Public: 3

Matters from members of the public;
Mr. Dawe asked whether the Parish Hall Committee had made a decision regarding waiving the hire charge for the Parish Hall for the forthcoming event to be held to mark the anniversary of the death of Mr. Windle. The Parish Hall Committee has re-considered this request and will not be waiving the booking fee.
Mr. Dawe also raised the case of the blocked right of way at Rough Chase. The Chairman was able to inform the meeting that he had been in touch with the County Council about this matter and they have it in hand.
Mr. Morris addressed the meeting regarding his objection to the planning application submitted for Badgers Sett. The Parish Council was in receipt of a copy of Mr. Morris’s letter sent to the Planning Department of MHDC. This item was dealt with under item 12 of the agenda.

2008/40. Apologies
Apologies were received and accepted from Councillor Downs and District Councillor Watkins.

2008/41. Declarations of interest
There were no declarations of interest.

2008/42. Minutes of the Previous Meeting
It was RESOLVED that the draft minutes of the meeting of 4th September 2008 circulated before the meeting were a true record of that meeting and be signed as such by the Chairman.

2008/43. Matters arising
· Post Boxes – unfortunately, a very large firework has destroyed the post box recently replaced at the junction of New Road and The Gullett Road. This incident has been reported to both the Police and Royal mail. It was RESOLVED that the Clerk would contact Royal Mail and arrange for a replacement box. However, it was noted that this replacement could take some time to obtain.


2008/44. Finance Report
a) Payments
It was RESOLVED that the following payments be made:
Cheque no. 614 – S. Normington Wages Sept £111.11
Cheque no. 615 – S. Normington Wages Oct £ 50.18

b) Current Financial Situation
Income since 4th September
Bank interest September £ 26.15
Final 50% precept £2000.00
____
£2026.15

Expenditure since 4th September
Cheque no. 614 – S. Normington Wages Sept £111.11
Cheque no. 615 – S. Normington Wages Oct £ 50.18
_____
£161.29


Balance as 06.11.08 - £13,727.81 - £5,147.78 in current account and £8,580.03 on deposit

Unpresented cheques:

Cheque no. 615 – S Normington Wages Oct £ 50.18
_____
£ 50.18

Monies available as at 06.11.08 - £13,677.63



2008/45. Section 137 Grants
A provision of £550.00 had been made in the 2008/09 budget for Section 137 grants. The Parish Council had received a letter from St. Gregory’s PCC asking for a donation to help towards the cost of maintaining the Churchyard. A grant of £350.00 for this purpose has been provided in previous years. A lengthy discussion took place with regard to support for Hollybush Church, as it was felt that a number of parishioner’s use this church as well as St. Gregory’s. It was not clear how Hollybush Church finance the maintenance of their churchyards – the Chairman will endeavour to establish this. However, it was RESOLVED that a Section 137 Grant for St. Gregory’s would be paid to the PCC and a letter will be sent to the PCC informing them that such a grant would be considered on a yearly basis when the budget and precept are set. Awarding the balance of the money - £200.00 – would be discussed at the next Parish Council meeting.

2008/46. Parish Hall Trust
The Parish Hall Committee met on 2nd October, Mary Watts was voted as Chairman for the following year.
New ways of promoting the Parish Hall were discussed and the hire cost was compared with other halls in the area – it is very competitive. Ideas for new events at the Hall had also been discussed, including – ‘Flicks in the Sticks’, Local History exhibition.
The Grant application is with the Lottery Fund and a decision should be received before Christmas.
The Castlemorton Commoners Association has very kindly donated £500.00 toward the cost of upgrading the lighting in the Hall. Other funding is to be investigated to help with this project.
Councillor Bedford reported to Parish Council that the socket for the fridge/freezer seemed to be faulty and suggested that an electrician should check the electrics throughout the hall – these have not been checked for a number of years. It was RESOLVED that this check should be carried out and that the invoice should be presented to the Parish Council for payment.

2008.47. Newsletter
Councillor Golightly provided detail on the topics to be covered in the next edition of the Newsletter. These will include: A welcome from the Chairman; an update on the grant situation regarding the Parish Hall; Services – Local Police contact details, information regarding Broadband, Bus passes, Citizens Advice Bureau and the Energy forum; Parish finances and an update on the information provided to MHDC regarding the flooding in July 2007.
A draft of the Newsletter will be sent to all Councillors for their comments and it is hoped to mail to all parishioners in early December. Councillor Bowen suggested that a copy of the Castlemorton Common booklet should be included in the mailing and it was RESOLVED that copies of the booklet would be obtained and distributed with the newsletter.

2008.48. Telephone Boxes
BT is planning to remove the telephone boxes on Castlemorton Common at Feathers Pitch and along Church Road. The Parish Council has responded, as requested, to MHDC that neither box should be removed. However, BT has now come back with alternative options, which have to be considered:
1. Purchase of the box plus the equipment at a cost of £500.00 per year plus maintenance
2. Adoption of the box without equipment for a nominal cost of £1.00 plus on-going maintenance by the Parish Council.
A lengthy discussion took place regarding the boxes in both locations. Councillor Golightly had established that over the past 12 months only 3 calls had been made from the Feathers Pitch box and none from the one in Church Road.
It was felt that to resolve this issue a vote should be carried out regarding the future of both boxes, starting with the one in Church Road. The proposal that the Parish Council did not wish to purchase this box was carried. Likewise the proposal to adopt the box was defeated. Therefore the future of this box is now in the hands of MHDC and BT.
With regard to the Box at Feathers Pitch the proposal that the Parish Council did not wish to purchase the box at a cost of £500.00 plus all necessary maintenance was carried. It was also decided not to adopt the box.
Councillor Golightly has had preliminary discussions with the Conservators regarding the future of the box on Castlemorton Common and they are considering its future. It was suggested by Councillor Bartlett that if the Conservators purchase the box some financial assistance from the PC might be applicable. This matter will be discussed when the Conservators decision is known. The 4 C’s will also discuss the future of this box at their next meeting.

2008/50. Environmental Forum Meeting
Following the success of the first meeting regarding Environmental issues, a second meeting has been planned. This will take place on 4th December at 7.30 pm in the Parish Hall. A presentation will be given by Worcester Bosch regarding Solar Heating and Thermal Heat Pumps. All are welcome.

2008/51. Planning
a) The following report of planning applications received or decided since last meeting was noted.
Number Description Address Status

08/00675/FUL Single and two storey extensions Clarks Farm Taken to
to side of dwelling Druggers End appeal
Castlemorton

08/00821/FUL Two storey side and rear Cherry Orchard MHDC
extensions Castlemorton approval

08/01037/FUL Variation of condition 1 of Mount Pleasant Visit by SW
planning permission 08/00006/FUL Castlemorton Development
Committee

08/01531/FUL Demolish existing lean- to and Badgers Sett Awaiting PC
build new wing Morton Green, Welland

b) The joint meeting with Birtsmorton Parish Council and the Planning Department to
discuss the planning process is planned for either 5th or 10th December.
c) The copy letter received from Mr. Morris regarding his objection to the planning application
for Badgers Sett was read to the meeting.
d) A notice regarding the changes to General Permitted Development has been received from MHDC. There is a lot of detail and it was felt that Parishioners should look on the blog or the MHDC website to check the detail before carrying out any developments that they feel will fall within the remit of Permitted Development. It is hoped that more detail and clarification on this issue will be provided to the Parish Council during the meeting with the planners on the 5th or 10th December.
e) Concerns have been raised regarding the development of the garage at Mrytleberry House. It was RESOLVED that a letter should be sent to MHDC Planning Enforcement regarding this issue.
f) Land at OS8102 3821 Welland Stone – this issue is being investigated by MHDC Planning Enforcement. Additional information has been requested from the Parish Council and this is being provided.

2008/52. Correspondence
A comprehensive list of the Correspondence received was circulated prior to the meeting and hardcopies were available for Councillors to review if necessary.
Councillor Golightly felt that this issue is often covered very quickly towards the end of the meeting and would like to see it as a higher priority on the next agenda. He also requested that any correspondence received with deadline dates should be forwarded to him immediately.

2008/38. Any Other Business/Items for the next Meeting:
· Items for the next meeting – Budget and Precept, Section 137 Grants, Telephone boxes

2008/39. Next Meeting
It was RESOLVED that the next meeting will be held at 7.30 pm on Thursday 8th January 2009in the Parish Hall
Other dates for the diary in 2009 will be 5th March, 7th May (Annual Parish Meeting and Annual Meeting of the Parish Council), 16th June and 10th September.

There being no other business, the meeting closed at 10.35 pm.

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