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Friday, 12 September 2008

CASTLEMORTON PARISH COUNCIL Draft Minutes Thursday 4th September 2008 at the Parish Hall, commencing at 7.30 p.m.

Meeting of Castlemorton Parish Council held on
Thursday 4th September 2008 at the Parish Hall, commencing at 7.30 p.m.

Present: Angus Golightly (Chairman), Mary Watts, Gerald Downs, Lionel Bartlett, Don Lupton, Joan Bedford, Beverley Bradshaw, Bill Bowen
In Attendance: County Councillor Tom WellsPC Knowles
Members of the Public: 2

Matters from members of the public;
Mr. Dawe asked whether the Parish Hall Committee would consider waiving the hire charge for the Parish Hall for the forthcoming event to be held to mark the anniversary of the death of Mr. Windle. The Parish Hall Committee will re-consider this request at their next meeting.
Mr. Dawe raised the issue of the track at Chandler Cross that has been obstructed (an issue which had previously been raised by several members of the Parish and discussed at the Parish Council meeting 6th March 2008). He read a note from Worcester County Council which explained the process which they are undertaking, that being; route currently partially obstructed by fence, route currently not included in definitive map, application for Byway Open to All Traffic (BOAT) received from Castlemorton Parish Council, Worcs CC currently researching whether there is sufficient evidence to justify making a Definitive Map Modification Order, if there is sufficient evidence Worcs CC will pursue making an order, if there is sufficient evidence, Worcs CC anticipate taking enforcement action to remove obstruction.
Mr. Tobin of Myrtleberry House had sent a letter to the Parish Council explaining why the fence had been erected and the Clerk read this to the meeting.
All of the actions that have been taken by the Parish Council have been in consultation with Worcs CC, including the notices posted asking for information regarding this ‘right of way’. This issue is now in the hands of Worcs CC.
PC Alan Knowles attended the meeting to introduce himself. He has replaced PC Taylor and is based in Upton and covers the Castlemorton area. He has been with West Mercia Police Service for the past 9 years and has worked out of Upton for the past 5 years covering the Kempsey and Alfrick area. He is supported by one CSO at present – Lucy Rowbotham. The Police Station has now been relocated to a new wing in the Library at Upton. He reported that in the first three months of the Financial Year there had been 4 reported crimes in Castlemorton (an increase over the same time last year of 2). These were 1 vehicle crime, a burglary of a garage, a theft from a garage and 1 criminal damage.

2008/25. Apologies
Apologies were received and accepted from Councillor Fryman and District Councillor Watkins.

2008/26. Declarations of interest
There were no declarations of interest.

2008/27. Minutes of the Previous Meeting
It was RESOLVED that the draft minutes of the meeting of 10th June 2008 circulated before the meeting were a true record of that meeting and be signed as such by the Chairman.

2008/28. Matters arising
· Missing Post Boxes – the two boxes have now been replaced.
· Big Chill – once again a very successful event and all free tickets were distributed to residents of the parish.

2008/29. Finance Report
a) Payments
It was RESOLVED that the following payments be made:
Cheque no. 609 – A. Golightly Photocopying £ 12.10
Cheque no. 610 – S.N. Wages/Expenses June £118.27
Cheque no. 611 – SN Wages/Expenses July £72.41

b) Current Financial Situation
Income since 11th June
Bank interest July £ 26.83
Bank interest August £ 24.39
VAT refund £ 57.01

Expenditure since 11th June

Cheque no. 609 – A. Golightly Photocopying £ 12.10
Cheque no. 610 – S.N. Wages/Expenses June £118.27
Cheque no. 611 – SN Wages/Expenses July £72.41


Balance as 04.09.08 - £11,902.40 - £3,348.52 in current account and £8,553.88 on deposit

Unpresented cheques:

Cheque no. 612 – Clement Keys £ 58.75
Cheque no. 613 – SN Wages August £ 30.88

£ 89.63

Monies available as at 04.09.08 - £11,812.77

c) Annual Return
Annual Return has been signed off by External Auditors

2008/30. County Councillor Report
County Councillor Wells advised the meeting that the Post Office at Welland was being retained; however Upper Welland, Callow End and Hanley Castle were closing. There will be some sort of service available at Upper Welland – limited hours or a postal van but these details are yet to be advised and finalised.
A local meeting regarding the South West Joint Core Strategy is due to be held at the Swan Theatre, Worcester on 15th September. This will be the only chance the general public will get to comment on the plans to build approx. 6,000 new houses in the Malvern Hills District. Attendance is by ticket only (details are posted on the Notice Board). Councillor Wells advised that approx. 6,000 new homes have to be built by 2026. At present there are plans to build 500 between Malvern and Madresfield and 1,100 between Malvern Link and Newlands. At present Central Government is requesting that the West Midland area re-visits it’s allocation with a possible view of increasing the number, but this is still in discussion.
With regard to Castlemorton, as it is classed as a low category settlement it will be largely unaffected by building of new homes, other than, of course, the impact of 6,000 new homes in the area and the affects that these will have on the infrastructure.

2008/31. Fuel Share Scheme
Councillor Golightly has undertaken some research on a Fuel Share Scheme operating in Twyning parish. It operates with 1 person acting as co-ordinator, who on a regular basis sends out an e-mail asking the members of the scheme if they wish to order heating oil. The orders are then collated and a bulk order is placed with the most competitive fuel company for delivery to the individual addresses. Individuals are invoiced separately and the savings seen by operating such a scheme are due to the volume of oil delivered and delivery costs. It was RESOLVED that further research would be undertaken to establish the levels of savings achieved and this would be included as an idea in the next Newsletter.

2008/32. Parish Hall Trust
Councillor Watts advised the Council that the application for a Lottery grant to improve the Parish Hall would be submitted by the end of next week.

2008/33. Environmental Issues/Meetings
Following the successful meeting held in April, it was felt that there might be scope for further meetings on various subjects. This issue will be included in the next Newsletter.

2008.34. Newsletter
Work will commence on the next issue with a view to distributing it to the Parish mid November. A number of subjects were suggested for inclusion; Fuel Share Scheme, Environment meetings, Loft Insulation Schemes, Report from the Local Police, Litter Picking, Recycling, Broadband availability.
The Councillor Golightly will start to draft the newsletter and would welcome input from other Councillors.

2008. 35. Litter Picking
A member of the Parish has approached the Parish Council suggesting that other residents should be encouraged to pick litter within the Parish. It was RESOLVED that this issue should be raised in the next Newsletter.

2008/36. Planning
a) The following report of planning applications received or decided since last meeting was noted.
Number Description Address Status

08/00119/FUL Two storey rear extension The Old Cider House MHDC
Castlemorton approval

08/00394/FUL Proposed extension to existing Pewtrice Farm MHDC
dwelling Castlemorton approval

08/00391/FUL Erect stable The Glen MHDC
Castlemorton approval

08/00549/FUL Erection of stable block and Badgers Sett MHDC
change of use of land to private Castlemorton approval

08/00577/FUL Demolition of existing conservatory Acorn Cottage MHDC
and construction of single storey Castlemorton approval

08/00675/FUL Single and two storey extensions Clarks Farm MHDC
to side of dwelling Druggers End refusal

08/00773/FUL First floor extension and replace Kohima MHDC
porch Castlemorton approval

08/00821/FUL Two storey side and rear Cherry Orchard PC comments
extensions Castlemorton sent to MHDC

08/01037/FUL Variation of condition 1 of Mount Pleasant PC comments
planning permission 08/00006/FUL Castlemorton sent to MHDC

b) A joint meeting with Birtsmorton Parish Council and the Planning Department to
discuss the planning process is still to be arranged.

2008/37. Correspondence
A comprehensive list of the Correspondence received was circulated prior to the meeting and hardcopies were available for Councillors to review if necessary.
A letter and numerous maps of the Parish have been received from MHDC in connection to the flooding in July 2007. The Parish Council has been requested to mark up the maps to show residences and areas affected by the floods and complete a questionnaire. It was RESOLVED that each Councillor would be given the maps relating to where they lived to complete this request.
A working group will meet to review the situation and complete the return for the Consultants.

2008/38. Any Other Business/Items for the next Meeting:
· Items for the next meeting – Newsletter, Section 137 Grants

2008/39. Next Meeting
It was RESOLVED that the next meeting will be held at 7.30 pm on Thursday 6th November 2008 in the Parish Hall
There being no other business, the meeting closed at 9.35 pm.